Kanban Board

What is Kanban? Explained in 10 minutes


Kanban is a system of visualizing and managing work. Toyota originally developed it to improve the efficiency of production lines. This system uses cards placed on boards to track progress, prioritize tasks, and identify bottlenecks in a process. Kanban is used in many fields and has become popular among software development teams due to its ability to provide visibility into the progress of projects and help teams manage their workflow.

By its very definition, Kanban is an agile methodology that helps businesses visualize their workflows, prioritize tasks, and limit work-in-progress simultaneously.


Kanban is an agile methodology for managing projects, tasks, and resources. It emphasizes visualization of the workflow so that you can quickly identify any bottlenecks or potential areas for improvement. By breaking down tasks into smaller chunks and tracking progress in real-time, Kanban allows teams to be more efficient and responsive to changing demands .

What is Kanban and what are its origins

Kanban is a technique for managing work through the use of visual cues. The name Kanban comes from the Japanese word for “sign” or “billboard.” The Kanban system was first developed by Toyota as a way to improve manufacturing efficiency. The goal of Kanban is to help teams focus on the work that is most important, while also minimizing waste and maximizing efficiency. 

In the Kanban system, work is represented by cards, and each card represents a task that needs to be completed. Cards are placed in columns, and each column represents a step in the workflow. As tasks are completed, they are moved from one column to the next. The Kanban system can be adapted to any workflow, and it is often used in software development. Kanban can be used with any size team, and it is particularly well-suited for agile development teams.


Benefits of Kanban


The Kanban method is a popular way to improve the efficiency of businesses and organisations. The key principle of Kanban is to visually track work progress and limit the amount of work in progress at any given time. It is directly related to Agile (click to learn more)

This helps to prevent bottlenecks and ensure that work is always moving forward. Kanban can be used for any type of work, from manufacturing to software development. The benefits of Kanban include improved communication, reduced waste, better utilisation of resources, and shorter lead times. Implementing Kanban can be a challenge, but the benefits are well worth the effort. By adopting Kanban, businesses can improve their efficiency and effectiveness, leading to better results for everyone involved.

Scrum vs Kanban


When it comes to project management, there are a variety of different approaches that can be taken. Two of the most popular methods are Scrum and Kanban. Both approaches have their own strengths and weaknesses, and the best choice for a given project will depend on the specific goals and needs of the team. Let’s take a closer look at each approach to see how they differ.

Scrum is an agile framework that emphasises collaboration and flexibility. One of the key features of Scrum is the sprint, which is a period of time during which specific tasks must be completed. This helps to ensure that all team members are always aware of what needs to be done and helps to keep projects on track. However, Scrum can be somewhat inflexible, and it may not be well suited for projects that require a high degree of customisation.

Kanban, on the other hand, is a lean method that focuses on increasing efficiency by reducing waste. One of the key features of Kanban is the use of Kanban boards, which visually display the progress of a project and help team members to identify bottlenecks. This approach can be very helpful for teams that need to move quickly and adapt to changing conditions. However, Kanban can be less effective for complex projects that require a lot of coordination between different team members.

So, which approach is right for your team? The answer will depend on your specific needs and goals. If you value speed and flexibility, then Scrum may be a good choice. If you need to optimise efficiency and minimise waste, then Kanban may be a better option. Ultimately, the best way to decide is to experiment with both methods and see which one works best for your team.

Push Production vs. Pull Production


When it comes to manufacturing, there are two main types of production: push and pull. Push production is the traditional model, in which production is based on forecasted demand. In other words, companies produce items in anticipation of future customer orders. This approach can lead to issues if demand ends up being lower than expected, resulting in excess inventory and wasted resources. Pull production, on the other hand, is a more flexible system in which production is based on actual customer orders. This approach helps to avoid overproduction and stock shortages, but it can be more difficult to implement. Ultimately, the best production approach for a company depends on a variety of factors, including the type of product being manufactured and the preferences of customers.

How does Kanban pull production work?


Kanban is a production system that was developed in the 1940s by Toyota. It is based on the principle of just-in-time production, which aims to minimise waste by only producing what is needed, when it is needed. In a Kanban system, work is pulled through the production process by each successive stage, rather than pushing it through as in a traditional assembly line. This helps to ensure that work flows smoothly and that there are no bottlenecks. Kanban systems are often used in conjunction with lean manufacturing principles. Together, these two approaches can help to create a highly efficient and effective production process.

Understanding Kanban


Kanbans are generally understood to be an information system with a response system. When something runs short in a working station the visual indication specifies how much is available. The customer ordering the part for the number specified by the kanban provides the specific amount. A worker could place a Kanban in a stack above the 10th bag of product that was bagged. When workers see the card, they can give the floor runner the card for bringing the other bags. A station farther away from the supply could place the kanban on 15 bags, and closer on five.

In this way, a company can adjust the pace with which items are produced and delivered without interrupting the production flow. Kanban also provides companies with an efficient method of tracking inventory levels, preventing overproduction and ensuring that customer orders are fulfilled promptly. This system is particularly beneficial for industries with high-volume production runs, since it helps

Kanban Board


Kanban processes utilise Kanban-based board structures which clearly outline the components of the process. Typically a kanban board contains two pieces: a board, a list and a card. Kanban boards are the most prominent visual representation of the processes, illustrating the broad areas of a workflow. A company could decide to use different Kanban boards for various departments in its organisation. This Kanban board aims to collect the necessary processes within an isolated workspace or task. Kanban lists represent the tasks in the board.

Disadvantages of Kanban


Generally, kanban is not implemented or practicable. In order to be stable, a corporation needs to have a predictable procedure which is able to not deteriorate substantially. If a firm is operating in a dynamic environment where its work is unstable, the company could find the use of Kanban problematic. Kanban is commonly connected with various production methods (just in time, scrum, etc. ). The company could lose all the profits from accepting kanban practices.

Resources and tools to help you get started with Kanban


If you’re interested in trying out Kanban for your business or personal productivity, there are a few resources and tools that can help you get started.

First, the Kanban Method website offers a wealth of information on the philosophy behind Kanban and how it can be used to improve productivity. There’s also a forum where you can ask questions and connect with other Kanban practitioners.

Second, Trello is a popular kanban tool that provides an online board where you can track your tasks and progress. It’s simple to use and offers a variety of features, such as the ability to assign tasks to team members and set deadlines.

Finally, LeanKit is another kanban tool that offers a similar online board interface. It also includes features such as task dependencies and Swimlanes to help you better organise your workflow.

These are just a few of the many resources and tools available to help you get started with Kanban. With a little exploration, you’re sure to find the ones that work best for you and your team.

Kanban is a popular project management system that can help you improve your workflow. It’s simple to get started with and has many benefits for businesses and project managers. Here are some tips for using Kanban effectively in your own work, as well as resources and tools to help you get started. Have you tried using Kanban in your business or projects? What were the results?

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Reagan Pannell

Reagan Pannell

Reagan Pannell is a highly accomplished professional with 15 years of experience in building lean management programs for corporate companies. With his expertise in strategy execution, he has established himself as a trusted advisor for numerous organisations seeking to improve their operational efficiency.

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